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Campus operations

Hostel roll call and out-passes, off paper

Track rooms and beds, take the nightly roll call, and follow every out-pass out and back.

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Late returns flagged automatically

How it works

An out-pass, out and back

  1. 1

    Requested

    By a parent or the warden

  2. 2

    Approved

    Before the student leaves

  3. 3

    Marked out

    Time recorded

  4. 4

    Marked back

    Late returns flagged

Inside hostel

Rooms, roll call and out-passes, off the notepad

1

Rooms and residents at a glance

Set up boys, girls or combined hostels with rooms, beds and residents linked to their student record.

  • Hostels, rooms and beds
  • Residents linked to student records
  • Hostel fee billed by the room's cost

Beds filled by block

2

Out-passes with a clear trail

Every out-pass is approved before the student leaves, then tracked out and back. Late returns are flagged.

  • Requested by parents or the warden
  • Approval before leaving
  • Late flags on overdue returns
3

Visitors logged, IDs masked

The hostel visitor log records who came to see whom and when. ID numbers keep only their last 4 digits.

  • Hostel visitor log
  • ID numbers masked to 4 digits
  • Part of each resident’s hostel record
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Part of an AI-powered school ERP

Hostel runs on the same platform as SchoolTrendz AI, which answers plain-language questions across 9 areas of your school.

23 read-only tools Within each user's permissions

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SchoolTrendz AI

Who uses it

Made for the people who do this every day

  • School admin

    Sets up hostels, rooms and residents, and reviews roll calls.

  • Parent

    Requests out-passes and sees hostel details.

  • Student

    Sees their room and out-pass status.

Also included

More that comes with it

  • Boys, girls or combined hostels
  • Rooms with beds and residents
  • Hostel fee billed at the room's cost
  • Late flags on out-passes
  • Visitor ID numbers masked
  • "My hostel room" for students

FAQ

Questions about hostel

Who can request an out-pass?
A parent, or the warden directly. Either way it is approved before the student leaves.
What happens if a student doesn't return on time?
The out-pass is flagged late automatically, so the warden can follow up straight away.
Are visitor ID numbers stored in full?
No. Only the last 4 digits are kept in the hostel visitor log.

Free for every school

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